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Consultation Workflow & Procedure

General Flow of Senate Committee Business

  1. Requests come from Academic Council, Divisional Committees, campus administrators, or campus faculty
     
  2. Requests are sent to the Division Chair, at Senatechair@ucmerced.edu, who decides how to process the request.
     
  3. The Chair may refer the item to one or more Senate committees on behalf of the Divisional Council. The process is managed by the Senate Director.
     
  4. Division committees receive and process a request from the Chair. Committees may opt not to opine on requests for comments. If a committee decides to opine, the committee comments are sent to the Divisional Council Chair with a cc to the members of the committee who conducted the review.
     
  5. Committee comments are tabled for discussion at Divisional Council meetings. The Divisional Council reviews the item and comments or takes other action.
     
  6. The Divisional Council Chair, with assistance from the Senate Director, processes all of the Divisional Council’s requested action items.

    Administrative Consultation Procedure

1.  For campus and systemwide review items:

Direct the request to the Merced Division Chair at senatechair@ucmerced.edu.  The following will then happen. 

  • The Senate Director (on behalf of the Senate Chair) disseminates the request to the appropriate Senate committees.

  • Senate committees complete their reviews and submit recommendations to Divisional Council.

  • Divisional Council formulates a response based on committee consultation. Where committee responses do not reflect a consensus, the Divisional Council will formulate a reply from the Division incorporating committee comments.

  • The final recommendation is transmitted by the Division Chair to the original requestor.

A flow chart illustrating this process is here

 

2. To request a Senate representative to an administrative committee:

Only Academic Senate members appointed by the Division in the following manner may be regarded as being respresentatives of the Academic Senate. In instances where these procedures have not been followed, such committees cannot provide advice to the administration on behalf of the Senate. 

Direct the request to the Chair of the Committee on Committees, with a copy to the Senate Director.  The following will then happen. 

  • The Committee on Committees identifies representative(s) for the requested committee 

  • The Committee on Committees may consult with Divisional Council

  • The Senate Director notifies the representative and administration 

A flow chart illustrating this process is here

 

3. Requests for Consultation with Senate Committees, from Senate members, other persons or non-administrative entities

For routine business - business that clearly falls within the decision-making authority of a single committee under the Bylaws - please direct the request to the Chair of the relevant Senate committee with a copy to the committee analyst. The following will then happen. 

  • The committee completes its review, and may consult with Divisional Council
  • The committee formulates its response and reports back to the original requestor
  • The committeee chair reports committee business to Divisional Council.

Examples of routine business inlude:

  • Course approval requests (received from the Registrar for processing by either UGC orGC)
  • Requests for interpretation of Senate Legislation (CRE)

For non-routine business - any business that does not fall under the definition of routine above - please direct the request to the Senate Chair at senatechair@ucmerced.edu. This includes requests from the administration for review, consultation or approval. These will be handled as follows.

  • The Senate Director (on behalf of the Senate Chair) disseminates the request to the appropriate Senate committees. As relevant, this might include School Executive and/or Curriculum Committees. 
  • The Senate committees complete their reviews and submit their recommendations to Divisional Council. 
  • Divisional Council formulates its response based on committee consultation. Where committee responses do not reflect a consensus, the Divisional Council will formulate a reply from the Division incorporating committee comments.
  • The final recommendation is transmitted by the Division Chair to the original requestor.

Examples of non-routine business include 

  • A proposal to establish a new School or College
  • Proposed changes to the Academic Personnel Manual
  • Proposed changes to systemwide policies and legislation

A flow chart illustrating this process is here

- Academic Senate, Sept 2011